Monterey Select Board
Minutes of the meeting of 4/12/10
Meeting Opened at: 4:00pm
Select Board Members Present: Scott Jenssen, Chairperson, Jon Sylbert and Wayne Burkhart
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News and Linda Thorpe (Town Clerk)
The board met with Police Chief, Gareth Backhaus to review the following items:
1. Assisted the Fire Department with a medical call and fire call.
2. Assisted the Otis PD with a vehicle stop.
3. Trees across the wires on Brett Rd.
4. Complaint of a loose dog on Corashire Rd.
5. Abandoned 911 call at Gould Farm.
6. Summons served on Mt Hunger Rd.
7. Loose dog on Gould Rd.
8. False alarm on Sylvan Rd.
The board met with Inter-Departmental Secretary, Melissa Noe to review the following items:
1. Weekly report was reviewed.
2. M. Noe reminded the Board that the town hall is closed next Monday and there are no meetings as it is Patriot’s Day.
3. M. Noe also reminded the Board of her upcoming vacation and what will be done here and by whom in her absence.
Miscellaneous Select Board Items Reviewed:
1. The minutes from 4.5.10 were approved as written.
2. Warrants were signed.
3. The Board called Linda Higgins at the school to confirm that the school article item needed to be a separate warrant article item. New warrants were printed and signed, witnessed by the Town Clerk.
4. The Board discussed the recent emails and conversations regarding the proposed 2nd basketball court “Jamie’s Court”. M. Noe provided a copy of an email sent on August 4, 2009 to a member of the group organizing the project which stated:, “The Board reviewed Town Counsel’s advice on the basketball court last night. Basically any gift of land has to be accepted by a town meeting vote so the Board is suggesting that you get a citizen petition together (the Town Clerk can assist you with this) requesting that an article be placed on a special town meeting warrant to accept this gift of land (a description will be needed and pins will need to be placed for the additional land). The Board is also hoping that the neighbor would agree to an extra 15 feet so
that a variance would not be required. Once you have the petition the Board would then like to meet to make sure that everyone is on the same page and understands the next steps and to schedule a special town meeting. Town Counsel has also advised that this project may have to go out to bid. Once we have the petition and you are scheduled to come in I believe we will as Town Counsel to attend the meeting as well to help guide us through the next steps. Let me know if you have any questions, otherwise let me know when you have the petition so we can schedule you on the Select Board agenda.” Jon stated that the group organizing this is now in contact with the neighbor and will meet with the Board at a later date. It was later confirmed by Town Counsel that a citizen petition will not be necessary for the Select Board to call a Special Town Meeting.
5. The Board discussed issues that might arise at the Informational Meeting and felt that representatives requesting the dog park money should be present at the meeting to explain their proposal. M. Noe told the Board that Town Counsel recommended that if the funds are approved at town meeting for the dog park fencing, the funds should not be released until an agreement is reached between the Board and the dog park group on who will be responsible for what and where the funds will be coming from to maintain it.
The organizers of the park met with D. Torrico this morning and were informed that the Town will need to determine if the property is classified as a town park and if it is either an amendment to the current bylaw that states no dogs are allowed in town parks will be needed or a variance from the ZBA. If it is not a town park the they will need to go to the ZBA to amend the current special permit to allow the recreational use of a dog park since the current permit only allows a community center and community garden.
6. A motion was made to follow M. Forbes’ recommendation to accept the low bid of $293,658.00 received from Park Lane Construction and Development Corp. A notice to proceed/notice of award letter will be mailed tomorrow.
7. A motion was made to nominate Norma Champigny as an election inspector to fill a vacant position.
8. A letter was received from Jerry Green of Beartown Mtn Rd regarding the collapsed fence at the dam. The Select Board will forward the letter to the Director of Operations.
A motion was made and unanimously approved to adjourn the meeting at: 5:19pm
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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